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Staff Portal

Awards, Graduations and Events

The Awards, Graduation and Events team is responsible for processing all applications for awards, printing and posting of awards and processing graduating students. The Events Team is responsible for coordinating all ceremonies throughout the year.

Preparing Students for Graduation

All completion criteria, including the finalisation of grades and marks, must be processed and students formally passed by the date advertised on the calendar.  Completion criteria enquiries can be directed to the Enrolments Team at

Conferrals – July and January (Major Conferrals)

Students’ degree awards are conferred monthly except for major ceremony months (September and February).. Students conferred at the major study periods in July and January will automatically be sent their Graduation Official Communication once graduation registration opens. Students will be invited to select the following options:

  • Attend a ceremony,
  • Defer their ceremony to a later date*, or
  • Not attend a ceremony and receive their award certificate via mail

A copy of this OC can be found below:

Please see online calendar for more information.

Graduation Invitation – Monthly Conferral (Minor Conferrals)

Curtin University has moved to monthly conferrals (instead of twice-year conferrals). Students who complete their course outside of the major study periods will be conferred at the next monthly conferral. These students will be sent the below official communication, then the abovementioned one closer to the major conferral deadline.

Replacement Awards

Students can apply for a Replacement Award certificate if their original award certificate has been lost, stolen, damaged, destroyed, not received or has incorrect information on it.

An award certificate is a legal document and only one can be in circulation, therefore once it is replaced, the original award becomes null and void. In some circumstances, an incorrect award certificate will need to be returned to the Awards and Graduations Team.

True Copy of Award

A True Copy is a replica of an award issued by Curtin University. A True Copy of Award is only available for students who graduated after 2000.

A True Copy does not replace an original award. If an award certificate has been lost, stolen, destroyed or not received, students can apply for a Replacement Award.

Vice-Chancellor (VC) Awards

The Vice Chancellor List  comprises of the top one per cent of undergraduate award course students from across the whole University – based on their Study Period Weighted Average. The VC List is determined twice per year– whether they are studying full-time, part-time, online, onshore or offshore.

The Awards and Graduations Team produces a list of VC nominations and submits to each Faculty for any comments or recommended amendments.  Once approved, the Manager, Progression Assessment and Awards provides endorsement to the Academic Registrar who provides final sign off and students are notified.

A networking event is held once a year, in March or April.  Recipients are invited to register.

Graduation Ceremony

The Graduation Events Team coordinates the biannual graduation ceremony on the Bentley campus. Any queries regarding this can be directed to

Ticketing, regalia and merchandise are coordinated through a non-Curtin provider – GFP Graduations. Any specific queries for these should be communicated via email or phone to GFP Graduations.